Human Resources Policies
Contains policies and procedures relating to employment and workplace issues, including but not limited to, hiring, benefits, leave, classification, compensation and termination.
Human Resources
Job Classification and Compensation for Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.00
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.00: Job Classification and Compensation for Employees
Related Procedures:
Classification & Compensation Webpage
Related Forms:
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Additional Information:
Recruitment, Selection and Employment for Staff – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.01
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.01: Recruitment, Selection, and Employment for Staff
Related Procedures:
Classification & Compensation Webpage
Related Forms:
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Applicant Disability Accommodation Request Form (Login Required)
USM Human Resources Management Program – USM Policy: VII-1.00
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Background Investigations – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.04
Secondary Employment for Regular Non-Faculty Employees Policy – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.05
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.05: Secondary Employment for Regular Non-Faculty Employees
Related Procedures:
Classification & Compensation Webpage
Related Forms:
Substance Abuse for Faculty, Staff and Students – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.10
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.10: Policy on Substance Abuse for Faculty, Staff, and Students
Related Procedures:
Drug and Alcohol-Free Workplace for Employees – USM Policy VII-1.10
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Heroin and Opioid Addiction and Prevention – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.20
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.20: Heroin and Opioid Addiction and Prevention
Probation for Regular Non-Exempt Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.21
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.21: Probation for Regular Non-Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
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Probation for Regular Non-Exempt and Exempt Staff Employees – USM Policy: VII-1.21
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Separation for Regular Exempt Staff Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.22
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.22: Separation for Regular Exempt Employees
Related Procedures:
Transitioning from University Service
Related Forms:
Separation Checklist for Employees Leaving the University (DOCX)
Checklist for Supervisors of Separating Employees (DOCX)
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Separation of a Non-Exempt Staff Employee – USM Policy: VII-1.23
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Related Procedures:
Transitioning from University Service
Related Forms:
Separation Checklist for Employees Leaving the University (DOCX)
Termination with Prejudice – USM Policy: VII-1.24
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Re-Employment for Exempt and Non-Exempt Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.31
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.31: Re-Employment for Exempt and Non-Exempt Employees
Layoff and Recall of Regular Exempt Staff Employees – USM Policy: VII-1.32
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Renewing Contingent Employment Agreements – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.40
Contingent II Employee Conversions to Regular Employee – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.41
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.41: Contingent II Employee Conversions to Regular Employee Status
Related Forms:
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Separations for Contingent Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.42
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.42: Separations for Contingent Employees
Related Forms:
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Contingent Status Employment for Non-Exempt and Exempt Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.43
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-01.43: Contingent Status Employment for Non-Exempt and Exempt Employees
Employment of Members of the Same Family/Household and Consensual Amorous Relaitionships (Nepotism) – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-02.10
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-02.10: Employment of Members of the Same Family/Household and Consensual Amorous Relaitionships (Nepotism)
Soliciting Personnel During Working Hours – USM Policy: VII-2.20
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Employee and Applicant Disclosure of Misconduct for Exempt and Non-Exempt Employees and Applicants for Employment – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-02.30
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-02.30: Employee and Applicant Disclosure of Misconduct for Exempt and Non-Exempt Employees and Applicants for Employment
Policy on Employee Development for Nonexempt and Exempt Staff Employees – USM Policy: VII-3.10
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Related Procedures:
Professional Development - Current Employees/Managers/Supervisors
Tuition Remission and Tuition Reimbursement – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-04.10
Policy on Salary Advances for USM Employees – USM Policy: VII-4.30
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Payment of Moving Expenses for Regular Exempt Staff – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-04.40
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-04.40: Payment of Moving Expenses for Regular Exempt Staff
Related Forms:
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Shift Differential – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-04.60
On-Call and Call Back – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-04.62
Performance Management Program – USM Policy: VII-5.20
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Disciplinary Actions for Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-05.25
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-05.25: Disciplinary Actions for Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Personal Data Audit – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-06.01
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-06.01: Personal Data Audit
Implementing Procedures on Personnel Files for Non-Exempt and Exempt Staff Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-06.02
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-06.02: Implementing Procedures on Personnel Files for Non-Exempt and Exempt Staff Employees
Hours of Work and Attendance – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-06.10
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-06.10: Hours of Work and Attendance
Compensatory Leave – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-06.12
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-06.12: Compensatory Leave
Related Procedures:
Related Forms:
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Consensual Relations with Students – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-06.30
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-06.30: Consensual Relations with Students
Teleworking – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-06.40
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-06.40 Policy on Teleworking
Related Procedures:
Additional Information:
Annual Leave for Regular Non-Exempt and Exempt Staff Employee – USM Policy VII-7.00
Personal Leave for Regular Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.10
Leave Reserve Fund for Regular Status Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.11
Leave of Absence Without Pay – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.12
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.12: Leave of Absence Without Pay
Administrative Leave for Non-Exempt and Exempt Staff Employees – USM Policy: VII.7.20
Jury Service for Regular Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.21
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Leave for Legal Actions for Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.22
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Military leave with Pay for Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.23
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Call-up to Active Military Duty During a National Crisis or Conflict for Nonexempt and Exempt Staff Employees – USM Policy: VII-7.24
Leave for Services as Election Judge for Regular Status Nonexempt and Exempt Staff Employees – USM Policy: VII-7.25
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Leave for Disaster Service for Regular Status Nonexempt and Exempt Staff Employees – USM Policy: VII-7.26
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Exam and Interview Leave – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.27
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.27: USM Exam and Interview Leave
Liberal Leave – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.28
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.28: Liberal Leave
Community Service – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.29
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.29: Community Service Policy
Related Procedures:
Community Service Administrative Procedures (PDF)
Related Forms:
Holiday Leave – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.30
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.30: Holiday Leave
Related Procedures:
Related Forms:
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Accident Leave – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.40
Modified Duty – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.41
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.41: Modified Duty
Sick Leave for Exempt and Non-Exempt Staff Employees – USM Policy: VII-7.45
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Related Forms:
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Parental Leave for Staff – USM Policy: VII-7.49
Family and Medical Leave for Non-Exempt and Exempt Staff Employees (FMLA) – USM Policy: VII-7.50
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Unauthorized/Unscheduled Absence – ¾«Ñ¡Âé¶¹¶þÇø Policy 07-07.55
This policy does not apply to faculty
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.55: Unauthorized/Unscheduled Absence Policy
Hemapheresis Donation Leave – ¾«Ñ¡Âé¶¹¶þÇø Policy 07-07.56
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-07.56: Hemapheresis Donation Leave
Grievances for Non-Exempt and Exempt Staff Employees – USM Policy: VII-8.00
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Grievances for Regular Exempt Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy 07-08.05
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-08.05: Policy on Grievances and Special Action Appeals for Regular Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Professional Conduct of Non-Exempt and Exempt Staff Employees – USM VII-08.05
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Special Action Appeals for Regular Non-Exempt Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-08.10
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-08.10: Special Action Appeals for Regular Non-Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Salary Increases/Adjustments and Bonuses for Regular Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-09.10
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-09.10: Salary Increases/Adjustments and Bonuses for Regular Employees
Related Procedures:
Pay Program for Non-Exempt Staff Employees – USM Policy: VII-9.10
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Pay Administration for Regular Exempt Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-09.11
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-09.11: Pay Administration for Regular Exempt Employees
Related Procedures:
Classification & Compensation – Supervisors
Classification & Compensation – Current Employees
Related Forms:
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Policy: Regular Employee Promotions – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-09.20
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-09.20: Regular Employee Promotions
Pay Administration for Regular Non-Exempt Staff Employees – USM Policy: VII-9.20
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Related Procedures:
Classification & Compensation – Supervisors
Classification & Compensation – Current Employees
Related Forms:
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Establishment and Assignment of Staff Job Groups and Employment Status Groups – USM Policy: VII-9.31
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Policy: Transfers of Regular Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-09.40
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-09.40: Transfers of Regular Employees
Related Forms:
Separation Checklist for Employees Transferring within the University (DOCX)
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Acting Capacities and Temporary Increase of Higher Level Duties – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-09.50
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-09.50: Policy on Acting Capacities and Temporary Increase of Higher Level Duties
Related Forms:
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Reassignment for Regular Exempt Staff Employees – USM Policy: VII-9.51
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Reinstatement for Regular Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-09.60
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-09.60: Reinstatement For Regular Employees
Requesting a Position Classification Review for Non-Exempt Staff Positions – USM Policy: VII-9.70
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Related Forms:
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Impact of Changes in the Minimum Qualification of Non-Exempt Job Class Specifications – USM Policy: VII-9.80
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Increasing and Decreasing the Percent of Non-Faculty Regular and Contingent Employees' Full-Time Equivalency – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-09.90
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-09.90: Increasing and Decreasing the Percent of Non-Faculty Regular and Contingent Employees’ Full-Time Equivalency
Related Forms:
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Board of Regents Review of Certain Contracts and Employments Agreement – USM Policy: VII-10.0
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Group Insurance Benefits for Active Employees – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-10.01
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-10.01: Group Insurance Benefits for Active Employees
Related Procedures:
Requesting Temporary Personnel – ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-11.00
View ¾«Ñ¡Âé¶¹¶þÇø Policy: 07-11.00: Requesting Temporary Personnel